PRIVACY POLICY

Virginia Baseball Coaches Association (VBCA)
Effective Date: February 15, 2026

1. Information We Collect

We may collect the following personal information:

  • Name

  • School or organization

  • Phone number

  • Email address

  • Registration details

We may also collect certain technical data automatically, such as:

  • IP address

  • Browser type

  • Device information

  • Website usage data

2. How We Use Information

We use collected information to:

  • Provide convention updates

  • Send association announcements

  • Process registrations

  • Deliver SMS and email communications (with consent)

  • Improve website functionality

  • Maintain association records

3. SMS & Email Data Use

Phone numbers and email addresses collected for messaging purposes:

  • Will only be used for VBCA communications

  • Will not be sold or shared with third parties for marketing purposes

We may use trusted service providers (such as email or SMS platforms) solely to deliver communications on our behalf.

4. Information Sharing

VBCA does not sell personal information.

We may share information:

  • With service providers assisting in operations

  • If required by law

  • To protect the rights and safety of VBCA and its members

5. Data Security

We implement reasonable administrative and technical safeguards to protect personal information.

However, no method of transmission over the Internet is 100% secure.

6. Data Retention

We retain personal information only as long as necessary to:

  • Fulfill communication purposes

  • Meet legal requirements

  • Maintain association records

7. Your Rights

You may:

  • Request access to your information

  • Request correction of inaccurate information

  • Request deletion where applicable

  • Opt out of marketing communications

To exercise these rights, contact:
tmerry@vbca.org

8. Cookies & Tracking

VBCA may use cookies and similar tracking technologies to improve website performance and analyze traffic.

You may adjust your browser settings to disable cookies.

9. Children’s Privacy

VBCA services are not directed toward children under 13. We do not knowingly collect personal information from children under 13.

10. Policy Updates

VBCA may update this Privacy Policy periodically. Updates will be posted with a revised effective date.